====== Reimbursement Requests - Travel ======

If you have attended a conference, or done other travel that pertains to the RAD Lab, you will need to follow these steps to be reimbursed for your expenses: 

  - Go to the erso website, http://www.erso.berkeley.edu/ 
  - Click the “Forms and Procedures” link from the lower left menu bar 
  - Scroll down to the Travel and Entertainment menu 
  - Click on the correct travel reimbursement form link 
  - Fill out the form (Make sure to include relevant airfare, even if CTS purchased your flight, you should include this information in the Airfare and CTS lines.) 
  - Print the form out, then sign and date it 
  - Tape all itemized receipts to a piece of 8.5 X 11 Paper (*It is important for all trips to attain itemized receipts, which list everything consumed, tax, etc.) 
  - Scan the Travel Reimbursement Form, CTS form, Conference Registration Receipt, food receipts, travel receipts and any other relevant documentation or receipts into a pdf 
  - Go back to http://www.erso.berkeley.edu/ 
  - Click the “Intranet” link from the lower left menu bar 
  - Select the “Services” link from the menu bar 
  - Check with RADLab-admin@eecs.berkeley.edu about who to select as your PI or unit head’s name from the drop‐ down list under the “Requesters” section (*you should always check with RADLab-admin about your PI, because this is often dependent on what project we are charging the expense to.) 
  - Click the “Travel Payment Request” button 
  - Follow the instructions above the form to fill it in properly. 
  - If your name is not listed in the payee drop down menu, you should type “payee: your name, and your email address” as the first thing in the “Trip Purpose Destination, Travel Date, (max 500 chars.)” field 
  - After you have clicked the “submit request” button, upload the pdf that you made earlier with the Travel Reimbursement Form and relevant receipts and documentation 
  - Once you have uploaded, your reimbursement will be in the que, and processed. Your request is now submitted and automatically routed to the unit head or delegate in your research group for approval. Once approved, the request is forwarded to the appropriate unit for processing 
  - You’ll receive an email with the subject line [Travel Reimbursement Status] Requested #XXXX, confirming submission of the request 
  - Retain your original receipts as backup until the request is processed to insure that the scanned documents are readable by Reimbursement Services