Call for Workshops

Important Dates

Proposal Submission Deadline: March 31, 2009
Acceptance Notification: April 10, 2009
Deadline for Posting Workshops Call for Papers: April 15 2009
Submission of contributions to workshops: July 10, 2009
Workshop papers acceptance notification: August 5, 2009
Deadline for posting a Call for Participation: August 10, 2009
Deadline for complete workshop notes submission to Workshops chairs: August 20, 2009

Workshop Chair

  • SASO 2009 Workshops Announced: April 15, 2009
  • Call for Participation for the whole series of workshops: August 10, 2009
  • SASO 2009 Workshops: September, 2009


The SASO 2009 Steering Committee invites proposals for the Workshop Program to be held along with the technical conference. SASO 2009 workshops will provide a meeting for presenting novel ideas in a less formal and possibly more focused way than the conference itself. Its aim is to stimulate and facilitate active exchange, interaction, and comparison of approaches, methods, and ideas related to specific topics, both theoretical and applied, in the general area of Self-Adaptive and Self-Organizing Systems. Members from all areas of the SASO community are invited to submit workshop proposals for review. Workshops on new and emerging topics, or on applications, are particularly encouraged. Workshops can vary in length, but most will be one full day in duration. Post-proceedings of the workshops will be announced later. Workshop organizers and attendees are expected to register both for their workshop and the main SASO conference.

SASO 2009 Workshops - Requirements for Submission

Proposals for workshops should be a maximum of five pages in length, and should contain the following information:

  • Title of the workshop.
  • A brief technical description of the workshop, specifying the workshop goals, the technical issues that it will address, and the relevance of the workshop to the main conference.
  • A discussion of why and to whom the workshop is of interest.
  • A list of related workshops held within the last three years, if any, and their relation to the proposed workshop.
  • Information about previous offerings of the proposed workshop: when and where it has been offered in the past, organizers names and affiliations, number of submissions, acceptances and registered attendees.
  • A preliminary workshop agenda and a proposed schedule for organizing the workshop. This should include a brief description of how the organizers intend to encourage an atmosphere appropriate for a workshop.
  • Description of paper review process and acceptance standards in order to keep the highly-qualified workshop.
  • If available, a list of tentatively confirmed attendees.
  • The names, affiliations, postal addresses, phone numbers, and email addresses of the proposed workshop organizing committee. This committee should consist of three or four people knowledgeable about the technical issues to be addressed. The organizing committee should include individuals from multiple institutions.
  • The name of the primary contact for the organizing committee.
  • A description of the qualifications of the individual committee members with respect to organizing a SASO workshop, including a list of workshops previously arranged by any members of the proposed organizing committee, if any.
  • List of potential program committee members, including their title and affiliations.
  • Expected duration of the workshop (half or full day).
  • A list of places (distribution lists, web sites, journals, etc.) where the workshop is planned to be advertised.

Proposers are encouraged to send their draft proposal to potential participants for comments before submission. All proposals should be submitted by electronic mail, to the SASO 2009 Workshops Chairs:

  • Indranil Gupta (indy AT and Masayuki Murata (murata AT

in plain ASCII text, as soon as possible but no later than: March 31, 2009 Prospective organizers will be notified of the committee's decision no later than: April 10, 2009 The selection of the workshops to be included in the final SASO 2009 Workshop program will be based upon multiple factors, including: the scientific/technical interest of the topics, the quality of the proposal, balance and distinctness of workshop topics, and the capacity of the conference workshop program. Note that authors of proposals addressing similar and/or overlapping content areas and/or audiences may be requested to merge their proposals.

Responsibilities of SASO 2009 and Workshop Organizers

For all accepted proposals, SASO 2009 will be responsible for:

  • Providing publicity for the workshop series as a whole.
  • Providing logistical support and a meeting place for the workshop.
  • Together with the organizers, determining the workshop date and time.
  • Liaising and coordinating between the workshop chairs and the finance chair, publicity chair, registration chair, and web chair for SASO.

Workshop organizers will be responsible for the following:

  • Setting up a web site for the workshop.
  • Advertising the workshop (and the main SASO conference), and issuing a call for papers (by April 15, 2009) and a call for participation (by August 10, 2009).
  • Collecting and evaluating submissions, notifying authors of acceptance or rejection on a timely basis, and ensuring a transparent and fair selection process. All workshop organizers commit themselves to adopt the same deadlines for paper submissions and notifications of acceptance: July 10, 2009: Submissions of contributions to workshops; August 5, 2009: Notifications.
  • Making the PDF of the whole workshop notes available to the workshop chair by August 20, 2009, as well as a list of audio-visual requirements and any special room requirements.
  • Ensuring that the workshop organizers and the participants register to the workshop and to the main conference (at least one author must register for both the workshop and the conference for the paper to appear in the workshop notes and post-proceedings).
  • Prepare post-proceedings including revised versions of papers (Deadlines to be communicated in due time)

SASO reserves the right to cancel any workshop if the above responsibilities are not fulfilled, or if too few attendees register for the workshop to support its running costs.

Submissions and Inquiries

Please send proposals and inquiries to:

  • Indranil Gupta, University of Illinois at Urbana Champaign. 201 N. Goodwin Ave., Urbana, IL, USA 61801. indy AT
  • Masayuki Murata, Osaka Univeristy. 1-32 Machikaneyama, Toyonaka, Osaka 560-0043, Japan Japan. murata AT


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